Role Overview

Our client is seeking a Legal Operations Executive with strong legal operations and project management experience to play a key role in our client delivery team.
This is a hands on operational and project leadership role where you will manage legal service delivery projects from start to finish. From scoping client requirements, designing workflows, setting up platforms and metrics, to ensuring smooth day-to-day delivery and reporting against service level agreements (SLAs).

If you enjoy working at the intersection of law, technology and operations and have the foresight to anticipate challenges and design solutions before they arise, this role offers the opportunity to work with global clients and make a direct impact on how legal services are delivered.

Key Responsibilities

Project & Operations Management
1) Act as the operational lead for client legal service delivery projects, from scoping through to completion.
2) Map out client requirements, design workflows, and set up reporting mechanisms (e.g., monthly management information (MI), SLA tracking).
3) Allocate and monitor workloads of reviewer lawyers and paralegals, ensuring work is delivered on time and to agreed standards.
4) Oversee daily project performance, proactively identifying risks or issues and implementing solutions.

Client & Stakeholder Engagement
1) Serve as the operational point of contact for clients, ensuring requirements are fully understood and addressed.
2) Work closely with external stakeholders (clients, vendors, external counsel) and internal teams (review lawyers, analysts, managers).
3) Coordinate regular updates, review meetings, and performance reporting.

Process Improvement & Technology
1) Ensure platforms and systems are configured to support project tracking and MI reporting.
2) Identify opportunities to improve workflows, tools, and processes for efficiency and scalability.
3) Support digital transformation initiatives and adoption of legal tech tools.

- Preparing, updating and ensuring the timely lodgment of statutory forms, notifications and returns, as well as ensuring the proper maintenance of register books, secretarial books and internal administration;
- Attending meetings as well as drafting Directors Circular Resolutions, Members Circular Resolutions, notices and minutes of meetings;
- Making preparations for Board, Board Committee and General Meetings including compiling meeting papers and materials;
- Keeping up to date with regulatory requirements and providing general advice on company secretarial matters for the clients compliance with all regulatory requirements;
- Checking with and attending to the Companies Commission of Malaysia and other authorities in connection with company secretarial matters;
- Assisting with the incorporation of new companies; and
- Any other duties associated with the position as and when necessary.

Responsibilities:

- Assist in performing the full spectrum of company secretarial duties in private limited companies, public listed companies and companies seeking for Initial Public Offering (IPO).
- The company secretarial duties include company incorporations, registration of foreign branches, striking-off of companies, preparation of board of directors / members resolutions.
- Assist on advisory support on Securities Commission or Bursa listing requirements and corporate governance.
- Ensure accurate and systematic filing of clients statutory documents and records, maintaining proper housekeeping to uphold compliance standards.
- Assist in drafting and maintaining minutes of clients meetings with precision and confidentiality.

- To assist in civil litigation matters / dispute resolution;
- Tasks include conducting legal research and evidence gathering, attending client meetings, drafting (legal opinions, cause papers, submissions etc.), advisory work, preparation for hearings and trials etc;
- Assist in other general tasks/assignments as assigned by the firm.

Key Responsibilities

Technology & Commercial Transactions
-Draft, review, and negotiate technology and media transactions, licensing agreements, outsourcing contracts, e-commerce and e-payment arrangements, and distribution arrangements, etc.
-Advise on regulatory and contractual issues relating to emerging technologies and digital platforms.

Data Protection & Cybersecurity
-Advise multinational corporations and financial institutions on data privacy and protection requirements in Malaysia and cross-border.
-Assist clients in developing and implementing internal data protection policies, compliance programmes, data breach management plans, and cybersecurity frameworks.
-Provide training on data protection awareness and best practices.

Regulatory & Advisory
-Support clients on regulatory compliance across the technology, telecommunications, and financial services sectors.
-Provide strategic guidance on navigating evolving regulations affecting digital services, payments, and online business models.

Client Engagement
-Work closely with leading multinational clients on high-value, cross-border matters.
-Provide commercially pragmatic solutions that align legal advice with business objectives.

Job Description:

As a Legal Specialist, you will play a key role in supporting our Malaysian subsidiaries by ensuring legal compliance and mitigating risks in a dynamic and growing industry. You will work closely with management and external partners to drive legal excellence across our operations.

Job Responsibilities:

1) Manage all legal matters for assigned Malaysian subsidiaries.

2) Draft, review, and negotiate contracts, agreements, and legal documents.

3) Provide strategic legal advice to Management and HQ on operational issues and their business impact.

4) Collaborate with external lawyers on major corporate exercises, litigation, arbitration, and regulatory investigations.

5) Support multi-million-dollar tender activities and provide end-to-end legal guidance.

6) Ensure compliance with Malaysian laws and regulations relevant to manufacturing and mining industries.

7) Monitor contract performance and propose practical solutions to address issues.

8) Report directly to the Head of Legal on significant legal and operational matters.

9) Conduct training sessions for internal stakeholders on key legal topics.

10) Perform additional tasks as assigned by Management and HQ.

Job Responsibilities:

-The candidate will oversee all legal and secretarial matters of the Group pertaining to the organisation's business strategy and operations. This includes safeguarding the organisation's interest, provide legal leadership and maintaining a robust legal framework.
-Draft, analyse and negotiate contracts, agreements, and all other types of legal documents.
-Participate in meetings, discussions and negotiations on legal matters and business dealings including due diligence, corporate restructuring, joint ventures and financing.
-Liaise with external solicitors on all legal matters involving the organisation.
-Provide advisory on a broad range of legal topics and managing queries from various internal stakeholders, ensuring that the company's interests are protected from a legal standpoint.
-Identify, evaluate and resolve legal issues in contracts, litigation, and other commercial matters.
-Review and establish sound legal guidelines, policies and processes in line with business direction.
-Keep abreast on all laws and regulatory developments relevant to the organisation, and provide timely advice on any impending impact.
-Act as the custodian of all legal documents and contracts; the reference point for all contractual obligations of the organisation.
-Liaise with external company secretary for statutory records and compliance matters of the group.
-Work with external company secretary for drafting/vetting resolutions, compilation, and circulation of board of directors.

Position Overview
The General Counsel / Assistant General Manager (Legal) will serve as the principal legal adviser to the CEO, Board, and senior management. This role is accountable for shaping and executing the Group's legal strategy while managing both the Kuala Lumpur corporate office legal department and the Miri headquarters operational legal team. The position requires extensive experience in managing cross-functional legal risks, overseeing compliance frameworks, leading major transactions, and handling litigation and dispute resolution. Regular travel between Kuala Lumpur and Miri is required.

Key Responsibilities

A. Strategic Leadership & Advisory

-Act as principal legal adviser to the CEO, COO, and senior leadership on all legal and compliance matters.
-Provide governance, risk, and compliance guidance to the Board.
-Align legal strategies with business priorities and ESG commitments.

B. Corporate, Commercial & Regulatory Oversight

-Lead legal aspects of corporate transactions including M&A, JVs, capital projects, and divestments.
-Draft and negotiate complex commercial agreements (supply contracts, concession frameworks, carbon and community agreements).
-Ensure compliance with Malaysian regulations and international standards, including corporate, land, forestry, ESG, and carbon-related frameworks.

C. Litigation & Dispute Management

-Oversee litigation, arbitration, and regulatory proceedings with significant business impact.
-Manage disputes related to land, environment, marine insurance, and other legal risks.
-Engage, supervise, and evaluate external counsel to ensure effective and cost-efficient outcomes.

D. Stakeholder & Government Engagement

-Maintain strong relationships with regulators, certification bodies, ESG auditors, and government agencies.
-Lead negotiations with state and federal authorities on forestry, carbon, and community-related initiatives.

E. Departmental Leadership

-Direct and coordinate the Kuala Lumpur and Miri legal departments.
-Mentor and develop legal teams to strengthen professional capability and operational efficiency.
-Establish governance frameworks, SOPs, and compliance systems to enhance risk management.

As a paralegal / legal executive, you will assist and provide a range of legal and administrative support to lawyers in the firm. Your job responsibilities will include:

-Conducting legal research under the supervision of a lawyer
-Drafting correspondence to other law firms, parties, or the Courts
-Drafting, proofreading, and/or preparing legal documents such as pleadings, affidavits, bundle of documents, bundle of authorities, etc
-Filing of court documents and conducting transactions on eLitigation, ICMS, iFAMS, and other electronic filing systems
-Co-ordinating administrative activities in relation to client matters

Key Responsibilities:

Legal Advisory & Documentation
- Draft, review, and finalize legal documents including Family Constitutions, Deeds, Wills, Trusts, Powers of Attorney (POAs), MOUs, NDAs, and client agreements.
- Ensure legal documents align with internal governance structures and client expectations.
- Liaise with clients and internal teams to ensure accurate and timely implementation.

Contract Management & Legal Support
- Support the legal documentation needs of internal teams, including Family Office Advisory, Corporate Services, Investments, and Operations.
- Provide advice on legal risk, enforceability, and regulatory considerations.
- Contribute to the development and implementation of family governance structures and cross-border solutions.

External Counsel Coordination
- Coordinate with external legal counsel on advisory matters, documentation reviews, and dispute resolution.
- Review and manage legal opinions to ensure alignment with internal and client requirements.

Regulatory Compliance Oversight
- Monitor and ensure compliance with relevant regulatory bodies such as the Securities Commission (SC), Bank Negara Malaysia (BNM), Labuan IBFC, and any applicable self-regulatory organizations.
- Oversee regulatory filings, licensing renewals, and maintain vigilance over changes in regulations and audit requirements.

Internal Policy & SOP Management
- Assist in the development and implementation of internal Standard Operating Procedures (SOPs) relating to AML, data privacy, and conflict of interest.
- Conduct regular compliance discussions with department heads.

Training & Awareness
- Support in delivering in-house training on legal topics, AML/CFT, and client onboarding procedures.
- Help promote legal literacy and regulatory awareness across the organization.

Client Due Diligence (CDD) & KYC
- Assist in the review and execution of client onboarding processes, including Know-Your-Client (KYC), risk classification, and source of wealth verification.

Governance & Succession Advisory
- Support advisory work on structuring, succession planning, and the preparation of relevant legal documentation for Family Office clients.

Departmental & Team Support
- Assist in performance reviews, recruitment, and departmental reporting duties.

Others
- Contribute to the achievement of the Company's vision, mission, and strategic objectives.