We are on the lookout for candidates (between 0 to 2 years Post-Qualifying Experience) who are interested in practising civil litigation at Messrs Sia Siew Mun & Co, based in Sungai Besi, Kuala Lumpur.

Budding junior litigators or pupils with the right attitude and diligence can expect:-

(a) A competitive monthly remuneration package, on top of other discretionary payment, because we want to reward hard work and diligence;

(b) Hands-on guidance and exposure to essential areas of civil litigation, so you get to personally grow as a litigator;

(c) First-hand involvement in all files undertaken by the firm, so you have a full understanding of the facts and legal issues involved;

(d) Opportunity to work with senior counsel and to handle advocacy, at the appropriate juncture.

- Assist Australian lawyers with preparing standard litigation documents, primarily related to debt recovery and winding-up matters.
- File litigation documents online as per Australian legal procedures.
- Communicate effectively with Australian lawyers to clarify tasks and ensure accuracy in document preparation.
- Maintain meticulous attention to detail to ensure high-quality work output.
- Report directly to the partner in Australia.
- Work remotely from Malaysia as an independent contractor under a yearly renewable contract.

Brief
The Legal and Compliance Manager is responsible for overseeing the Group's legal affairs and ensuring compliance with all relevant laws, regulations, and internal policies. This role involves providing legal guidance, managing compliance programs, and mitigating risks associated with local and overseas business operations.

Legal Advisory
- Draft, review, and negotiate contracts, agreements, and other legal documents.
- Provide legal counsel on a variety of issues including contracts, corporate governance, intellectual property, employment law, and regulatory matters.
- Manage disputes and liaise with external legal counsel as necessary.

Compliance Management:
- Develop, implement, and maintain compliance policies and procedures to ensure adherence to laws, regulations, and industry standards.
- Conduct regular compliance audits and assessments to identify risks and areas for improvement.
- Monitor changes in relevant laws and regulations and update policies and procedures accordingly.

Reporting and Documentation:
- Maintain accurate and up-to-date records of legal and compliance activities, including audits, investigations, and training sessions.
- Prepare and present reports on compliance status, legal issues, and risk management to senior management and the board of directors.

Risk Management
- Identify, assess, and mitigate legal and compliance risks associated with business operations.
- Advise on risk management strategies and assist in the development of risk mitigation plans.

Regulatory Liaison
- Act as the primary point of contact for regulatory bodies and government agencies.
- Ensure timely and accurate submission of required reports and documentation.

Ethics and Integrity
- Promote a culture of integrity and ethical behaviour within the organization.
- Address and investigate compliance concerns and ethical dilemmas raised by employees.

Training and Education
- Develop and deliver compliance training programs to employees at all levels of the organization.
- Create educational materials and resources to raise awareness about legal and compliance issues.

Key Responsibilities:

1) Provide legal advice and representation on M&A and corporate commercial matters.
2) Draft, review, and negotiate a wide range of commercial agreements and legal documents.
3) Establish, oversee, and maintain various trust structures, ensuring compliance with legal and governance standards while monitoring asset performance and providing regular beneficiary reports.
4)Provide strategic advice to Labuan companies and entities on regulatory compliance, tax incentives, operational structuring, and licensing requirements to ensure efficient and lawful operations within Labuan's financial ecosystem.
5)Advise clients on regulatory compliance, corporate governance, and risk management.
6) Cultivate and maintain strong client relationships, acting as a trusted advisor.
7)Engage in business development activities to expand the firm�s client base, including leveraging your existing client network.

- Assisting the project manager on advising the client on corporate secretarial and governance best practice through the assistance of our extensive network of counsel firms in APAC.
- Ensuring that projects and deadline are achieved on time to the highest of standards.
- Participating and leading on multiple client-focused communications (email, phone and virtually/in-person).
- Managing the input and output of client-focused legal technologies (High Q, Dilitrust).
- Reporting in to the Client Coordinator and Client Partner to provide regular updates on, but not limited to, client service and development, opportunities, escalations and more.

Job Purpose

- Manage, monitor, review and provide legal advisory services, manage, monitor, review and co-ordinate dispute resolutions issues; and manage, monitor, review and implement compliance framework (including corporate governance) with a view to optimize organizational efficiency regarding legal matters and to protect the Company's interest again liabilities at all times.

- Anticipating, identifying and addressing the impact and mitigation for potential legal issues and risks for business transaction, operations and strategic initiatives undertaken by the Company and advise the business unit.

- Guardian of the Company's interest and corporate governance

Key accountabilities

LEGAL ADVISORY SERVICES

To manage, monitor, review and provide legal advisory services, including to facilitate all divisions, departments and units of the Company (including its subsidiaries and affiliates companies):-
- to understand (i) legal issues; (ii) interpretation of laws; and iii) terms and conditions of contract; and
- in drafting, reviewing and negotiating terms and conditions of any transaction to be entered by the Company to ensure such terms are tailored to the need of the Company with a view to obtain the best commercial arrangement without affecting the interest of the Company and to any mitigate risk exposure to the Company, if any; and
- in structuring the business transaction, to ensure clarity and sufficiency of structure for implementation and operation.

DISPUTE RESOLUTIONS

To manage, monitor, review and co-ordinate the Company's approach towards dispute resolution proceedings including liaising with and supervising external legal counsel.

COMPLIANCE

To manage, monitor, review and implement the appropriate framework to identify and monitor internal compliance (i.e contractual obligations and corporate governance) and external i.e. statutory) compliance including;
- highlighting the Company of all internal requirement to be complied with;
- updating the Company of all relevant statutory requirements to be complied with; and facilitating the Company in complying with such internal requirement and statutory requirement by providing related advice regarding the action and measures necessary to secure/facilitate compliance with such requirements

GENERAL ACCOUNTABILITIES
- To manage, monitor and review the implementation of legal framework (including policies, procedures, manuals and templates) and sourcing of services with a view to optimize organisational efficiency regarding legal matters;
- To direct and oversee the junior counsel;
- To maintain professional growth and development through seminars, workshop and professional affiliations to keep abreast of latest development in relevant laws; and
- To undertake training to relevant personnel of the company in order to facilitate them to understand legal issues and compliance issue
- To adhere and fully comply with the Anti-bribery policy and Anti-bribery management system.
- To undertake any additional assignment as instructed by the Company

- Supporting and assisting lawyers in the delivery of managed services to our clients, including document management and document review and reporting.
- Ensuring that projects and deadline are achieved on time to the highest of standards.
- Maintenance of a central trademark database.
- Participating and leading on multiple client-focused communications (email, phone and virtually/in-person).
- Managing the input and output of client-focused legal technologies.

1)Provide guidance and leadership in the development of Legal Shared Services Team for Malaysia Group Companies

2)Review, vet and draft business contracts and legal documents, including supporting negotiations of business contracts.

3)Liaise with business functions and provide general legal support and sound advice to mitigate legal risks

4)Provide legal support and advice related to corporate projects such as business reorganisation

5)Ensure proper administration and management of contracts and legal documents

6) Assist in the management of potential legal disputes and litigation (includes monitoring progress of litigation cases)

7)Provide assistance to personnel in charge of compliance in Group Companies in ensuring compliance

8)Assist and support compliance investigations

9)Liaise with solicitors, government departments and external parties on legal matters

10)Prepare and submit regular reporting of legal jobs

11)Carry out ad hoc related projects, assignments and administrative tasks as assigned and instructed by the immediate superior from time to time

- Draft, review, and negotiate Production Sharing Contracts (PSCs), joint operating agreements, tender-related agreements, and other commercial agreements.
- Provide strategic legal advice on a wide range of issues, including corporate governance, regulatory compliance, and dispute resolution.
- Support the business in navigating complex legal and regulatory frameworks, ensuring compliance with applicable laws and industry standards.
- Collaborate with internal teams and external counsel to manage risks and safeguard the company's interests.
- Monitor changes in laws, regulations, and industry practices, providing proactive guidance to the management team.
- Handle legal aspects of new business ventures, partnerships, and acquisitions.
- Any task assigned by management from time to time.

-Provide comprehensive administrative support to the Corporate Legal team, including managing the execution and notarization of legal documents, and maintaining accurate and secure records of legal and corporate materials.
-Assist the corporate secretary in managing board meetings, including scheduling, coordinating with internal teams and directors, and preparing necessary materials.
-Draft simple legal documents such as secretary�s certificates and directors' certificates, and accurately transcribe minutes of board meetings.
-Oversee and manage regulatory accounts (e.g., SEC accounts like eFast and eAmend) and ensure timely submission of compliance reports such as GIS and AFS.
-Maintain well-organized online and physical archives of legal documents and corporate records.
-Communicate effectively with internal teams, external corporate secretaries, and regulatory authorities to facilitate the preparation and submission of corporate documents.
-Support legal operations by collaborating with team members and other stakeholders to ensure smooth workflows.
-Process and manage invoices and payments related to legal and regulatory requirements.
-Manage service email accounts and provide timely responses to relevant queries.
-Perform other legal and administrative tasks as may be assigned.