eLawyer Recruitment
www.elawyer.com.my
Our client is a US based MNC. They are looking for a candidate who has legal experience and yet passionate about legal technology. Candidate will be exposed to global project to improve the legal operation of the global legal team in various countries around the world.

This is a remote work position. However, candidate will need to be available to meet at PJ office whenever the need be.
Legal Operations Specialist (Legal Technology)
In House
Others
Full Time/Permanent
Selangor, MALAYSIA
2 - 4 Year(s)
Bachelor Degree
16/06/2022
1. Outside Counsel and Vendor Management - 20%

- Assist attorneys, and other departments as necessary, to select outside counsel/vendors, develop assessment tools and strategies for leveraging and maintaining solid and efficient relationships.

- Assist attorneys in the negotiation, and coordinate the enforcement, of the Company engagement agreement terms with law firms.

- Coordinate management of fee rates, fee arrangements, billing and compliance with the Company policies and billing guidelines.

- Oversee Legal Tracker e-billing system for submission and payment of law firm and other service provider invoices, including submission of matter budget and accruals on a monthly basis.

2. KPI's, Metrics and Reporting - 20%

- Oversee and maintain a "dashboard/bowler" on a monthly basis providing Key Performance Indicators for monitoring and reporting the effectiveness and performance of the Legal & Compliance department.

- Support creation and implementation of a dashboard and Daily Visual Management tool to track and improve contract turnaround time.

- Work with Finance, IT, and other functions, as required, to ensure the data supporting departmental dashboard/bowler and KPI's are collected in an accurate manner and made available for use in a timely fashion.

- Work directly with Finance and managing attorneys to prepare monthly litigation report indicating litigation risk and reserves as part of the Company's financial disclosure process.

3. Contract Management and Document Retention - 50%

- Work with IT and outside vendor to optimize and a Mendix-based contracts management platform (ContractsConnect) and Sharepoint contract repository.

- Manage ContractsConnect and contract repository as a Super-User, including training Legal & Compliance and business partners.

- Develop and implement Daily Visual Management dashboard

- Implement and coordinate a global roll out of the contract management and repository process to all stakeholders.

- Oversee the Legal & Compliance department pages on the Company Connect ensuring documents easily identifiable, regularly updated, with appropriate security access controls in place which are regularly reviewed.

- Implement and follow standard work processes for litigation holds.

- Oversee the use of Docusign in the Legal & Compliance Department.

4. Training and Communications

- Provide training and communications to Legal team and business partners on a regular basis with a focus on leveraging existing technology and enhancing compliance with Legal operations and processes.
- Law degree with 2 to 4 years of working experience.

- Intermediate knowledge of using Microsoft Excel.

- Knowledge in using Power BI is preferred but not a must.

- Requires excellent organizational skills, strong interpersonal and communication skills and the ability to manage competing priorities and meet deadlines.

- Must possess excellent reading, writing and verbal communication skills, be results-oriented and efficient. Must be proficient in Microsoft Office (Excel, Word, PowerPoint) and capable of mastering new technology.

- Knowledge of Securimate, Legal Tracker, Blueprint, is a plus.

- Ability to manage multiple projects concurrently and collaborate across several functional areas is required.

- Must be comfortable in a frequently changing environment and able to adjust to new approaches and processes. Must possess a high level of integrity and the ability to maintain the confidentiality of sensitive information.

- Must be comfortable working in a team environment, including assisting colleagues in areas outside specific job description.



This position is only open to Malaysian citizens.

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